Tag: customer service

Customer service gods

After years of neglect, customer service now matters again.

“Treat your customer service people like gods,” says online business advisor Todd Alexander.

One of the conceits of the 1980s business model was that customer service, like training and capital investment, is an expense that should be driven down at all costs.

In corporations, government departments and politics those who dealt directly with the customers, taxpayers or voters were seen to be the low level, low status employees who could be outsourced at the first possible opportunity.

That was great when markets were growing and there was an abundance of low hanging fruit to be plucked from the marketplace.

Now that customers are cash strapped and margins are falling, keeping customers happy becomes more important.

A statistic often quoted is that acquiring a new customer costs five times more than keeping an existing one, that difference may be exaggerated but it’s not far from the truth.

Those departing customers can do great damage to the business as well.

In the 1980s customers had little recourse apart from taking their business elsewhere. Often they didn’t have that choice in sectors where duopolies reign.

Now customers can vent their frustrations to the world on the web or through social media and there’s no hiding from the loss of reputation.

What’s more, many of the businesses that relied upon picking the low hanging fruit of a growing economy, high immigration or increasing consumer debt to find more customers through the last thirty years now find the rules of changed.

Customer service now matters.

Any management that considers customer service to be low status is a dinosaur and will soon be following them.

It’s a good time to be disrupting comfortable business models.

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Culture beats strategy

What does the executive car park tell us about a business’ management culture?

Writer and business consultant Joseph Michelli says”Culture beats strategy, in fact it eats it for breakfast and lunch”.

This was one of the key points in a recent webinar about online retailer Zappos and its customer service culture.

Joseph’s right, the culture of an organisation is the ultimate key to its success, if managers and staff work “according to the book” and declaring “it’s not my job” then you end up with a siloed organisation where management are more interesting in protecting and growing their empires over helping customers.

With Zappos it’s interesting how it appears easy the integration into Amazon’s ownership has gone and this is probably because both have service centric cultures.

Both companies seem to have avoided employing Bozos as Guy Kawasaki famously put it a few years ago.

Your parking lot’s “biorhythm” looks like this:

  • 8:00 am – 10:00 am–Japanese cars exceed German cars
  • 10:00 am – 5:00 pm–German cars exceed Japanese cars
  • 5:00 pm – 10:00 pm–Japanese cars exceed German cars

Guy’s German car observation is spot on. When I was running a service business, one measure I used for a potentially troublesome client was how many expensive German cars were in the executive parking spaces, it was usually a good indicator that an organisation’s leaders are more interested in management perks than maintaining their technology.

Another useful measure was where those cars are parked, a good indicator of management’s sense of entitlement is when executive parking spots are conveniently next to the building entrance or lift lobby while customers expected to find a spot anywhere within ten blocks.

It all comes down to culture and when management are more concerned about parking spots and staff about free lunches, you know you’re dealing with an organisation where the customer – or the shareholder – isn’t the priority.

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Passion and pain

Being passionate about work can bring on its own problems

“Don’t buy the hype about following your passions”, is the advice from business writer and entrepreneur Penelope Trunk in her blog post The career passion myth and how it derails you.

Sonja Lyubomirsky talks about workplace engagement as a result of having control over one’s time and being able to make people feel good. Janitors, she finds, are happiest at work because they can control their workday and they can see immediately how they are helping people. Lawyers, by contrast, are the most universally unhappy, because they have little control over their hours and they are generally dealing with people who hate that they have to hire a lawyer, whatever the lawyer is doing.

Penelope has a good point and it’s something I encountered in my business with passionate staff – the most committed and dedicated are also those most prone to burn out and depression.

In the computer business, good technicians have a combination of two character types; the geek and the concierge.

The concierge attribute like to help people; this the key character trait for successful hospitality and customer service staff.

Geeks are the garage tinkerers; they enjoy being confronted with a technical issue and fixing it. Nothing makes them happier than being confronted with a tough problem and a successful resolution.

What I realised in watching computer techs over time is that both personality traits were driven down by the nature of the industry.

As Penelope points out in her article, lawyers aren’t happy because people don’t want to deal with them; this is common in the repair industries. Customers aren’t happy to see the tech and are suspicious that bills may be being padded out.

This was particularly true during the spyware epidemic of the early 2000s; often an effective fix involved backing up data, reformatting the system and then rebuilding it. Often the technician’s bill was more than the cost of buying a new computer.

Making matters worse was often the spyware infection was due to a family member or trusted employee visiting inappropriate websites. Having to explain to a staid matron that her husband was downloading megabytes of hard core pornography is a diplomatic skill in itself.

Naturally horny husband or frustrated staff member would be on those sites again shortly after the technician’s visit so the freshly cleaned computer would often be infected again and the customer would, understandably, be cranky at the tech for having another expensive call shortly after the first one.

Along with spyware, it’s common that technology products from big vendors don’t deliver on the flash marketing promises or aren’t as reliable as a customer has a right to expect.

This would become the technician’s problem again.

Many of these problems would be outside of the tech’s control which is devastating for one’s inner geek that takes pride in fixing problems.

All of these factors would eventually grind both the geeks and the concierges down and they would become demoralised over time.

For the most passionate this would manifest itself in burn out and often depression. In fact, I started feeling this myself and was one of the reasons I had to step away from the PC Rescue business.

Being passionate about your work is great; but passion and depression are often close together if you feel your love is not being requited.

As an employer, it’s important to watch those passionate staff members as the risk of burn out is real.

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Channel blues

Cloud computing is changing the IT industry

“We do the pre-sales work then they come along and steal the customers. It’s wrong, just wrong” growled the sales manager of an IT integrator while talking about one of the leading cloud computing services.

The business model of systems integrators is to be a company’s, or home’s, trusted advisor on IT and make money from charging for their services and the profit in selling software and equipment.

In the last few years that model has become tough – the collapsing price of hardware has made the profits on selling systems leaner while the increased life of systems has meant the big lucrative upgrades have become scarcer.

At the same time services have become less lucrative as more participants have entered the market, many using offshored cheap labour to provide remote support. It hasn’t helped that computers have become vastly more reliable, particularly since Microsoft have largely solved Windows’ gaping security holes.

The icing on the cake has been the end of boxed software and corporate licenses. These were extremely profitable for the systems integrator – a big sale of Microsoft Office or Oracle licenses to a government department could see an IT salesperson pay for a holiday home or cover the kids’ school and college fees.

Cloud computing has largely been the driver of all of these factors’ decline and now it is really hurting those integrators and their salesfolk who were used to a very profitable existence.

While that’s good news for computer consumers – and even better news for hapless shareholder and taxpayers who’ve been largely dudded by big IT sales pitches to gullible directors and ministers – it does beg the question of how customers now get advice and support.

Largely cloud based services rely upon customer self service and many of the providers would struggle to include user support in their list of core competencies.

There’s a business model there for systems integrators, but it’s difficult to see how many those used to fat profits in the past can, or will, adapt to the new environment.

An interesting side effect of this change is how it affects companies like Microsoft where their channel partners – largely those big and small systems integrators – are one of the most important distribution networks for their products and probably their best defense against competitors like Google and Apple. That strength is being steadily eroded.

It’s tempting to think that change affects just “old” industries like retail, publishing or car manufacturing; in reality it affects all sectors and sometimes the most modern might be hurt more than the established players.

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Reputation’s long tail

Cutting customer support costs in many ways

When you decide customer support is an unnecessary cost, you make a statement that defines your position in the market place. Dell are reaping the consequences of this now.

Micheal Dell, CEO and founder of Dell Computers, hopes to grab some of the tablet computer market from Apple with the release of Microsoft Windows 8.

It’s a big goal – Apple have owned the tablet computer market since launching the iPad.

Dell, along with most of the other PC manufacturers, squandered the decade’s head start they had in tablet computers with poorly designed and overpriced tablet PCs which were based around a clunky version of Microsoft Windows using styluses.

Part of the problem was Windows itself; the operating system was designed for desktop users and to make it work on tablet computers it required a clunky workaround. Being designed for smart phones and tables mean Windows 8 may overcome previous limitations.

But Dell have a problem; they are perceived as a low price, low quality supplier and have a competitor in Apple that has locked in the supply chain for the product.

So Dell will struggle to beat Apple on price while customers believe the Dell system is inferior.

Even more difficult for Dell is their support reputation, a quick look at the comments to the Bloomberg story illustrates the problem.

Of the the sixteen reader comments, admittedly not a scientific sample, three business owners claim they will never buy Dell again after customer support issues.

This is the critical mistake Dell’s management made in the 2000s – in order to cut costs so they could be profitable at lower price points they trashed their support.

Eventually this culminated in the Dell Hell debacle where Jeff Jarvis’ experience summed up the frustrations of thousands of Dell’s disillusioned customers.

Apple on the other hand chose not to go down the rabbit hole of cheap and nasty systems. Today they can offer free, and skilled, support in their genius bars as their fat margins allow them to provide constructive and helpful assistance to their customers.

Now Dell has the reputation for at best indifferent after sales service which means they are locked into competing on price and ever declining margins.

It’s not a good place to be for Dell but that’s what you get for treating your customers like an unnecessary nuisance while fixating on headline prices.

We often talk about the Internet’s long tail; our online reputations could be the longest tail of all.

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The limits of SEO

Having a nice web site is only part of a winning business

On their busiest day of the year, the florist site Ready Flowers had a shocker. With dozens of customers upset their Valentines Day flowers didn’t arrive.

Their reaction was to stop answering their calls, as one Ready Flowers angry customer on the Whirlpoool website said;

Calling through to their 24/7 hotline was no good, all it told me (after 30 mins on hold) was a automated message saying it was valentine’s day (duh), that they were busy and that I should leave a message.

So on their one key day of the year, they didn’t have enough staff to meet demand.

Ready Flowers has been a success story expanding to 17 countries since being founded in 2005. The service is a modern version of the Interflora model where the company takes the order which they pass onto a local florist who creates the flower arrangement to Ready Flowers’ or Interflora’s specifications.

The risk for Ready Flowers is that the local florist isn’t very good and that’s where customer support and tight supplier management comes into place.

Which is clearly where they fell over on Valentines Day.

In a 2009 interview with the Financial Review that’s quoted in the Sydney Morning Herald, Ready Flowers’ founder Thomas Hegarty claimed his success was due to good search-engine optimisation, online advertising, and landing pages for every delivery location.

Missing is the term “customer service” – in that interview Thomas went onto say, “We saw that we could add value by applying more efficient technology without needing a large number of people to run the business”.

This is the flaw in the web 2.0 business model. In the real world, businesses don’t run on remote control – mistakes are made, deadline missed and people do dumb things which the algorithm can’t handle.

Over the last thirty years, customer service has been seen as an unnecessary cost centre. This was fine in a world where automated, low margin and fast moving goods were seen as the business model to emulate.

If you can’t compete on price, it’s service that matters and this is where you’ll need more than a lost cost call centre and a well optimised website.

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Closed for business

How many businesses left money on the table over the Christmas break?

This post originally appeared in Smart Company.

Many industries hoped this Christmas was going to be their saviour – across the country businesses in the retail, tourism, real estate and many other service sectors hoped they’d see an upbeat end to a tough year.

When you’re doing it tough you don’t turn customers away, yet thousands of businesses did that over the Christmas and New Year break by not updating their website to reflect their holiday trading hours.

Almost every business I encountered over the break had little – if any – information about their Christmas trading hours. In holiday towns where visitors are unfamiliar with the local businesses many cafes, restaurants and service businesses didn’t have a website or a local listing despite customers searching for them on iPads and smartphones.

Smart Company’s sister site Property Observer discussed this problem in the real estate industry where tenants were being left with problems over Christmas because there are no emergency contact numbers shown on websites.

What’s even more amazing about real estate agents in holiday areas is many pack up for a week or two and miss possible vacation rentals or even sales to enthusiastic out of towners. Who would have thought real estate agents would let commissions pass them by?

For me, I found information lacking on sites for both small and big businesses. To check the opening hours of Myer stores for instance required downloading a PDF file, Australia’s biggest retailer surely can spare a few hours of a junior’s time to updating the opening hours in their already inadequate store finder.

Similarly the City of Sydney fell down on their swimming pools, with their fabulous Victoria Park and Boy Charlton complexes both showing the wrong opening hours. This customer took his business to Leichhardt and North Sydney instead.

Most of the local shops did poorly as well – few had any mention of opening hours at all let alone Christmas trading times. Those who did open probably missed business because people assumed they were closed or found another place online.

Not updating a website would have made sense ten years ago when even the smallest change meant a fat bill from your web designer. Today online publishing tools like WordPress and Drupal mean there is no reason for you or your staff not to log on and make minor changes like revised hours or holiday specials.

If you still fear a fat bill each time you ask for a change to the website then it’s time to sit your designer down and discuss making some changes to the way your site works – not to mention some strong words about your billing arrangements.

Having up to date content isn’t just good for helping your customers, it also adds credibility to search engines like Google and Microsoft Bing which like sites that are regularly updated.

Almost every business has something to say during the year, whether it’s a new product line, welcoming a new staff member or having a special offer. There are also seasonal factors like Christmas, back-to-school, end of financial year and whole range of annual events that affect your industry.

The beauty of the web right now is that we aren’t constrained in what we want to say about our businesses, so next Christmas let your customers know great you are and which days and times you open.

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