cloud computing | Paul Wallbank - Communications Professional

Why would a plumber want a broadband connection?

A question that still bugs me from the Cloud + NBN forum this week is “why would a plumber want a broadband connection.”

It doesn’t seem so long ago that question was asked about mobile phones – in the early 1990s the question made sense as cellphones in those days were heavy bulky things that sat in cars. They were of little use to plumbers or anyone else except the executives and politicians who could afford them.

Today there are few plumbers who don’t have a mobile phone.

Why would plumbers want a broadband connection? Job scheduling, inventory management, stock ordering, quoting and invoicing are five tasks that spring to mind.

One of the big areas for all business is research and training. Keeping up with industry changes, particularly in fields where professional development is required to maintain your license or accreditation, is made far easier with online learning services.

For the plumber, being able to find out what’s new on the market and how to install or maintain the latest products keeps them in the marketplace.

Then there’s the necessity of being listed online – without a broadband connection the local plumber will struggle to keep up to date with the sites customers are using to find tradesmen.

Even asking the question “why should a plumber be online?” betrays just how many of us aren’t understanding how business is changing.

Hanging on the telephone

Is there a digital divide appearing in customer support services.

Ever tried to call an online company about a problem? As the New York Times explains, it’s often hard to find the telephone number, let alone someone to answer your call.

The NY Times article worries a new type of digital divide is appearing between those happy to do business using email or social media and those who who demand to speak to someone.

In reality, the truth is more subtle than just generational differences – it’s about the web2.0 service-free business model where few, if any, resources are spent on customer support. The idea is the an assistance can be given out on “self service” basis through a website or, better still, crowdsourced on a user forum where the customers work together to figure out solutions themselves.

For many of the web based cloud computing and social media businesses, this model is essential to their survival. If you were to add a customer support department answering telephones, the viability of the business would collapse.

While it’s uncertain if that business model is sustainable for many of these web based companies, it’s interesting to ponder how many phone calls most businesses could avoid by having relevant information on their website.

It’s worthwhile looking at call logs and asking your staff what are the most common questions to your business. Answering those on the company web site might mean happier customers and fewer staff distractions.

For some businesses, letting customers discuss issues in an online company forum might be a way of crowdsourcing support and giving ideas for future products or service improvements.

Rather than leaving customers and staff hanging on the phone, having relevant and helpful information on the website saves everybody time and money.

How much did Vista really cost Microsoft?

Microsoft Vista’s failure hurts Microsoft today.

Microsoft Vista was the company’s despised stepchild – released way past schedule, clunky, slow and disdained so much by the market that PC manufacturers started offering “downgrades” to Windows XP to attract customers.

Despite the embarrassment, Microsoft retained its position as the world’s leading software company and does so today. But Vista certainly did hurt Microsoft and today’s marketplace shows the deep, long term effects of that damage.

Research website Asymco earlier this week looked at the ratio of Windows PCs sold to the sales of Apple Macs over the last 30 years. The ratio peaked at 56 to 1 in 2004.

Today that ratio is 18 and when phone and tablet sales are added in, the ratio is approaching 1:1. Apple has caught up.

It’s no accident 2004 is the peak of the Windows-Apple ratio. In 2004 Windows XP had matured after three years on the market, the older computers running Windows 98 or ME (another hated operating system) were being retired and a new version of Windows – codenamed Longhorn – taking advantage of newer technologies and with improved security was due to be released.

On August 27, 2004 things started to change with Microsoft’s announcement Longhorn would be delayed two years. This effectively broke the product roadmap that underpinned the business models of Microsoft and their partners.

To make matters worse, Apple were back in the game with their OSX operating system well established and a steady stream of well designed new products coming onto the market.

For consumers and businesses one of the advantages Windows systems had over Apple was the cost difference. The “Apple Tax” started to be eroded by the company’s move to Intel CPUs which delivered economies of scale coupled an aggressive program of tying up the supply chain with key manufacturers.

Then Longhorn – now known as Microsoft Vista – was released.

Despite the cheerleading of the Microsoft friendly parts of the technology media, consumers weren’t fooled. The product was slow and buggy with a new interface that confused users. Making matters worse was Microsoft’s ongoing obsession with multiple versions offering different features, something mocked by Steve Jobs, which further confused the marketplace.

Vista languished, customers decided to stick with Windows XP or to look at the faster and better designed Apple computers, and Microsoft’s market share started to slowly erode.

By the time Windows 7 was released Apple had clawed back their market position, launched the iPhone and caught the shift from personal computers to smartphones.

Probably the biggest embarrassment of all to Microsoft was the launch of the iPad, the market had been gagging for good tablet computer since the late 1990s and Microsoft’s partners had failed to deliver, partly because Windows XP, Vista and 7 didn’t perform as well as Apple’s iOS on the tablet form factor.

Microsoft’s completely blowing a decade’s lead in the tablet market is almost certainly due to the misguided priorities and feature creep that dogged Vista’s development. This is now costing the company dearly.

Asymco’s conclusion of Microsoft’s new market position is stunning and accurate.

The consequences are dire for Microsoft. The wiping out of any platform advantage around Windows will render it vulnerable to direct competition. This is not something it had to worry about before. Windows will have to compete not only for users, but for developer talent, investment by enterprises and the implicit goodwill it has had for more than a decade.

It will, most importantly, have a psychological effect. Realizing that Windows is not a hegemony will unleash market forces that nobody can predict.

Vista’s cost to Microsoft was great, it meant the company missed the smartphone surge, the rise of tablets and – possibly most dangerous of all to Microsoft – the move to cloud computing.

A lot hangs on Microsoft’s next operating system, Windows 8. Another Vista could kill the company.

Leaping seconds, new millennia

The leap second brings back memories of the Y2K frenzy

Along with a storm disrupting cloud computing services, last weekend also saw computer networks being disrupted by the leap second.

Servers needed to rebooted, websites froze and – as usual whenever there’s a technical glitch – airline check in systems fell over causing chaos for thousands for travellers.

It’s all very reminiscent of what we thought would happen with the Y2K bug. While sensible people didn’t think planes would fall from the sky, dams collapse and the world financial system grind to a halt (we had to wait another eight years for that), we did think there would be a lot of dumb little things to irritate us over the first few days of the year 2000.

That no real disruption happened, not even the airlines check in systems failed or tried to check in people for 1901, was credit to the entire IT industry. It a shame that the success in dealing with the complex unknowns of what was called the Y2K “bug” – which wasn’t really a bug but a feature – ended up being portrayed a scam by the entire IT sector.

A couple of years ago I was talking to a finance guy who claimed “the whole global financial crisis was a scam, just like Y2K.”

That view overlooks how the IT industry knew it had a problem and dealt with it, as opposed to the banksters and their friends in government who denied there was a problem right up to the moment it happened.

Of course it’s easy to ignore your business or industry has a problem if you know your friends in government will make sure your bonuses, holiday homes and private school fees will be guaranteed by the taxpayer, the taxpayers’ children and the taxpayers’ grandchildren.

Last weekend’s leap second and the cloud computing outage teach us that technology isn’t infallible and that things do go wrong.

For most of us when they do go wrong, we won’t have the government to bail us out.

This isn’t anything new. In any complex society, the unexpected can disrupt our comfortable way of living in ways we don’t expect. It’s something all of us should occasionally think about.

Is the Virginia storm outage bad news for cloud computing?

A disaster or an opportunity for the cloud computing industry?

On the eve of the US Independence Day holiday weekend, the last thing you need is a storm taking out your services. Unfortunately a storm across Virginia did exactly that to one of Amazon’s key data centres, taking with it popular social media sites like Instagram and Pinterest along with the Netflix movie service.

Having a key data centre going down and knocking out the services that rely on it surely exposes one of cloud computing’s greatest weakness – or does it?

Last week I spoke to Eran Feigenbaum, Director of Security for Google Apps, who made the point “not all cloud providers are created equal”. The Virginia outage illustrates this.

Netflix, Pinterest and Instagram all made choices to solely rely on one data centre for key parts of their services leaving them exposed should a storm, earthquake or tsunami affect that location.

Eran introduced me to a term I hadn’t heard before – “shared fate zones” – a good example of which would be putting all your servers in Virginia where they can be knocked out by a storm, in California or Japan where an earthquake can disable them or solely around the Indian Ocean where a tsunami like that of 2004 could know them all out.

All the major cloud providers have the facility to spread loads across the globe for exactly this situation. The services affected by the Virginia storm chose not to do this and they eventually were caught out.

Events like this aren’t just an issue with cloud computing, or even technology in general. Storms, earthquakes, fires and many other natural or man made disasters are a fact of life which can disrupt business. If an earthquake hits your town, the question is how quickly can your business and customers get back to normal.

Distributing services is actually the cloud’s strength, it means we’re not tied to one office or location so we can get back to normal a lot quicker than those who have lost everything.

Computer networks being knocked out is nothing new, we’ve seen this plenty of times over the last fifty years as squirrels have chewed cables, technicians have pressed the wrong button or natural disasters have disabled data centres. By spreading the load, cloud computing services should make networks less prone to problems.

A lot of people will say in the next few days that Amazon’s outage illustrates the unreliability of cloud computing, it’s actually the opposite.

Managing your digital estate

What happens to our social media and cloud accounts when we pass away?

Everyone who goes online leaves “digital footprints“, a trail of the things we’ve done on the web. When you pass away, what happens to those status updates, comments and documents you’ve left on the Internet?

Dealing with the passing of a loved one is always difficult but today we have an added complexity of dealing with the online problems of social media sites suggesting people still “like” the deceased or valuable documents locked into cloud computing services.

With more of us storing information into cloud computing services, having important data locked away becomes a real risk and how online storage or software companies deal with deceased estates becomes important.

Online services don’t have a standard way of dealing with the data of someone who has passed away, here’s a quick sampler of some of the different policies.

Facebook

The social media giant has the easiest way to manage a deceased’s profile, simply fill in a form and swear you’re telling the truth. Facebook will then “memorialize” the account.

“Memorializing” is an interesting way of dealing with user’s passing. Rather than deleting the account, Facebook will lock out everyone but friends who are still able to post to the deceased’s wall. In some aspects, this is quite an elegant solution.

One of the features of LinkedIn is that it gives upfront suggestions of who should be in your network. If you’re a heavy user of the service, you’ve almost certainly encountered a suggested contact that is either inappropriate or distressing so the stakes for LinkedIn in keeping their contacts up to date is high.

LinkedIn’s process of dealing with a deceased’s passing is an email to customerservice@linkedin.com with the word “deceased” in the subject line. You need to give some details on the user’s passing and their account.

Google

With Google offering both social and cloud computing services, they are probably the most important service of all. Google’s requirements for handing over account details are rightly stringent.

Google’s procedure for deceased accounts involves the person first reporting the user’s passing to identify themselves first. Interestingly this has to be done by post.

Twitter

Like Google, Twitter requires anyone reporting a user’s death to mail proof of identity along with a death certificate. Once they are satisfied the user has passed away, they will deactivate the account.

PayPal

“When contacted in regards to a deceased estate we move quickly and with respect to close the customer account. Our policy and process is similar to many large financial institutions including banks When PayPal is notified that an account holder is deceased immediate steps are taken to suspend the account to prevent any unauthorised transfers from the account.

To close the account of someone who has died, PayPal needs to be sent paperwork including; details of the Executor of the Estate and a copy of the death certificate for the account holder. The documentation is reviewed and, once authenticated, the account is closed. If there are funds in the PayPal account, then these will be issued to the Executor of the Estate.

With bankrupt estates we refer this directly to our legal team who deal with them on a case-by-case basis and take action according to the instruction provided by the person or company handling the bankruptcy.”

Apple

No specific policy, the company recommends “customers needing guidance in relation to a deceased estate contact iTunes support at http://www.apple.com/support/itunes/contact/“.

Amazon

No clear policy. The company has been approached for comment.

Digital estate management services

There’s a number of services which help manage digital identities after someone passes away. Mashable reviews a number of these.

Sharing passwords

One simple solution is to share passwords with your next of kin, but that is a horrible security risk which isn’t recommended.

A slightly different solution is to split passwords in two and give half to different people, that still has risks and can get complex.

Probably the biggest problem with passwords is they change. Even if you write the password in your will or share it with trusted loved ones there’s a good chance it may have changed in the meantime.

Central email accounts

Probably the easiest, albeit still risky solution, is to have all online services pointing to one email address. almost every service has a “recover my password” feature which an executor or loved one with access to the central address will be able to recover most account login details.

Should everything else fail there are the courts and every major online service will obey a properly executed legal order although anything involving lawyers invariably ends up messy, difficult and expensive so that course should be the last resort.

As with everything online, balancing security, convenience and privacy is a difficult task for both individuals and companies. It’s not made better by the distress and grief when someone passes away.

Ideally we’d all plan these things and it would be easy on our loved ones although things often don’t turn out that way. It’s as true online as in any other aspect of life.

FUD on the Desktop

Can moving off Windows XP really save companies money?

“User productivity costs jump up a staggering 40 percent“, “return on investment over 130 percent over a three-year period” and an eighty four percent drop in IT support costs are some the latest claims from Microsoft in their campaign to wean users off Windows XP.

These, undoubtedly true, claims are pretty impressive and compelling for cash strapped IT managers, but do they really matter anymore?

With the rise of Bring Your Device policies and cloud computing, what operating system employees use is rapidly becoming irrelevant.

In large organisations that supply workers’ computers, most systems are run on SOEs – Standard Operating Environments – which means users have limited accounts and can’t install rogue software.

For those organisations wedded to supplying staff with desktop or laptop computers XP is fine and almost all of them are well advanced in their plans to redeploy to Windows 7 or 8 when the XP support period runs out in April 2014.

We’re seeing fewer organisations locked into the SOE model as the financial sums and business benefits of moving over to an employee Bring Your Own Device – BYOD – model start to look compelling.

Developing an SOE is a complex, time consuming task for an organisation – the package has to be tested to work on the company’s hardware which might include dozens of different types of printers, laptops and other devices. Then it has to be tested on all the software employees use.

In a big organisation developing new operating environments is not done lightly. It’s a complex, expensive process.

With a BYOD policy the company can develop a standard desktop environment that runs on a web browser. Staff can then bring their own device running on Mac OSX, Android, Linux or even Windows XP and, as long as their browser is up to date, they can run on the corporate network.

The IT department no longer has to care about what the staff member has on their desk and can focus on more important business technology issues – although sadly the password issue doesn’t go away.

For Microsoft, this evolution in corporate IT is a problem. Increasingly big organisations aren’t placing orders for big fleets of centrally managed desktops. The IT industry has moved to the cloud.

In a perverse way Microsoft are winning the desktop battle, most of those workers in companies implementing BYOD policies will choose Windows 7 or 8 systems because they are cheap and work well in a business environment. The problem is that’s where the profit no longer lies.

While we’ll see more FUD – Fear, Uncertainty and Doubt – about cloud computing, BYOD and Windows XP over the next year, the battle has been fought and won.

Increasingly Microsoft are looking like an exhausted army that has won an irrelevant battle while the real war has moved elsewhere.

The challenge for Microsoft is to find its way back to relevance in an era where the operating system doesn’t really matter.

The View From The Cloud

Where is the cloud computing industry heading and how does it affect businesses?

I’m presenting View From The Cloud this afternoon where we look at the results of SmartCompany’s technology in business survey.

The results are interesting, with nearly half the respondents saying they don’t use any cloud services.

Almost certainly, those respondents are wrong – they don’t realise many of the things they do on the web are cloud based. The 9% who nominated “they don’t know” are closer to the truth.

Those “unknown unknowns” are the big challenge for business managers and owners – those who think cloud computing isn’t being used in their organisations don’t know what their staff are up to with their laptops and smartphones.

Of those who are knowingly using cloud computing services, over two-thirds said they did so for the flexibility while just under a half appreciated the cloud services’ ability to grow with their business.

An encouraging aspect of the survey is how only a quarter of the respondents nominated price as being the reason for adopting cloud services.

This is an aspect of selling cloud computing services that has worried me for a while, that companies are commoditising their market by giving away free – or insanely – cheap services.

As always, price doesn’t drive the good customers and this survey illustrates that. Provide a good service at reasonable price points and the customers will come.

Business respondents also illustrated a mature attitude towards risks with cloud service with 61% concerned about data safety and half of that number worried about access issues.

An interesting part of the threat response was that 17% had other concerns about cloud technologies – including being tied to one vendor.

This is an interesting attitude which indicates people don’t understand the degree of vendor lock in that already exists in the computer world and why the majority of businesses are using Windows computers running Microsoft Word. If anything, cloud services are far more open than boxed software.

Vendor lock in though is a real concern and something that all cloud computing users should check before they, or their business, becomes too dependent on any one software package, consultant or online application.

Overall, the SmartCompany business technology survey is an interesting snapshot of where business is today with emerging trends and services. Join us at 12.30 to discuss the results.

Forget Plastics, today it’s Big Data

Big Data is the IT industry’s latest buzzword but it’s been sitting on our desktop all along

“Plastics” was the career advice to uni students in the 1967 movie The Graduate. Today the same advice to a smart young entrepreneur would be “big data”.

Big data is the current buzzword for the IT industry, we’re seeing start-ups with cool tools popping up and whole new job descriptions to manage it, while big and small businesses ponder how to use another technology in their operations.

At the end of the month, the third of the City of Sydney’s 2012 Let’s Talk Business series will see SmartCompany’s James Thomson among others discussing how data drives business.

How we use data in our business is something we’ve had to come to grips with for ages, but many of us haven’t really started to find those nuggets of value in our databases.

We’ve actually been in the era of big data for decades since computers were introduced in the workplace. One thing that PCs do very well is gather and store information.

Today computerised point-of-sales systems, database software, loyalty programs and web-tracking tools mean we have a massive amount of data about our clients at our fingertips.

As computers get more powerful and cloud-based services start making detailed data analysis more available, we’re going to see even more data pouring into our businesses.

Social media services add to the data deluge as they gather, giving even more intelligence about our markets, individual customers and the performance of our businesses.

The problem is that many of us are already overwhelmed by what we have. The thought of even more data we can’t use causes many managers and business owners to hide under their desks and weep.

An article in the MIT’s Technology Review about Peter Fader, co-director of the Wharton Customer Analytics Initiative at the University of Pennsylvania looked at this problem.

Professor’s Fader’s view is that most businesses have enough data – the problem is managing what we have, along with the risk of trying to extrapolate too much from historical information.

To deal with this overload we’re seeing companies like Kaggle starting-up to help us mine this data and get useful information about our businesses and customers.

What these data-mining companies are promising is the ability to see the patterns in what appears to be just a mass of confusing data.

Already we’re seeing businesses that can connect the dots get a head start on their slower competitors who don’t appreciate the value locked in their databases and CRMs.

Making sense of the data we’re accumulating is the real challenge. If we’re not paying attention to what we already have then there’s little point in gathering more.

Tickets for How Your Customer Data Can Drive New Business at the Sydney Town Hall on May 29 are still available.

Security and cloud computing

Understanding risks with online computing is the best way to manage it.

Last Friday cloud accounting service Saasu ran their Cloud Conference looking at the business benefits of online computing and business automation.

Among the topics discussed was the security of cloud computing with Stilgherrian giving an excellent overview of the state of information security.

Stil’s message is clear; online security is everyone’s problem – if the bad guys want to target you for whatever reason they will.

As a business owner, it’s essential to take basic precautions. This is something I’ve covered before and something Stil raises in his presentation by pointing out that Australia’s Defence Signals Directorate lists 35 mitigation strategies based on the security breaches they examined in 2010.

Of those thirty-five, the top five would prevent 85% of security breaches. The top one – keeping your applications up to date – would avoid almost every PC malware attack along with Apple Mac’s Flashback worm.

In answering my question about how Saasu and other cloud computing users can protect their system, Stil also raised a good point about using virtual machines for web browsing and even purchasing a computer just for business accounting and banking use so the services can’t be compromised.

Related to this topic is an ongoing discussion on the Reddit forums between posters claiming to be malware writers and botnet operators.

While it’s risky to trust everything you read on Reddit, the tips are worthwhile, particularly the advice to “disable addons in your browser and only activate the ones you need.”

By reducing the number of programs running on your computer or the add ons in your web browser, you lessen the risk of being infected. Again this would have protected the victims of the Flashback worm.

The security of our systems is our own responsibility, just like our home and office security.

Cloud computing is no different to other computing – the basics of information security, or #infosec, are the same regardless of whether you’re using software on your computer or the cloud.

Used responsibly, cloud computing is no less or more secure than any other computer or smartphone use. We shouldn’t underestimate the risks, or get hysterical about the threats.